Coach Nord OS

Navigate. Strategize. Grow.

Your practice, running on infrastructure you own

Most coaching businesses are assembled from five products that were never designed to meet: one for courses, one for the community, one for scheduling, one for contracts, one for taking money. Five logins, five billing dates, five export formats, and a client record that exists in none of them completely.

Coach Nord OS replaces that with a single white-labelled hub on your own domain. Your clients see your brand from enrolment to graduation. You see one client record. And when you want to move, change or scale something, you are not negotiating with five roadmaps that are not yours.

Built for the way coaching actually gets delivered

This is not a generic portal with a coaching skin. Programme structure, cohort progression, habit and action tracking, contract signing and payment all sit in the same system, because in a coaching practice they are the same workflow. A client signs, enrols, starts week one, books a call and gets invoiced without anyone re-keying anything.

The three tiers

Tier 1 — Foundation Hub · €750 setup + €295/mo

For solo mentors and boutique one-to-one practices. Custom-domain client portal, guided programme build, Stripe and SEPA checkout, community space, one core course structure, plus platform updates and ongoing maintenance. The retainer covers portal hosting, core platform security updates and member database maintenance. Provisioning: 7 business days.

Tier 2 — Growth Operator · €1,450 setup + €595/mo

For high-ticket advisors and scaling practices. Everything in Tier 1, plus action and habit trackers, contract e-signing, automated Make or Zapier flows that keep your CRM and accounting in step with the hub, and a monthly workflow optimisation pass. Provisioning: 14 business days.

Tier 3 — Enterprise · €2,450 setup + €1,200/mo

For multi-coach firms and high-volume masterminds. Everything in Tier 2, plus your portal delivered as an installable mobile app experience, multi-tier curriculum vaults for different programmes and cohorts, REST API pipeline syncing, and a done-for-you alumni reactivation campaign. Provisioning: 21 business days.

On your clients’ home screens

From Tier 3, the portal installs as a progressive web app: your clients add it to the home screen on iOS or Android and open it like any other app, under your branding, with no app-store submission, no review queue and no update cycle to wait on. When you change the programme, every client has the change immediately.

It talks to the rest of your stack

The hub is built to pass data both ways rather than hold it hostage. Enrolments trigger from your forms, billing events reach your accounting, client activity lands in your CRM — through Make, Zapier, Pabbly, Albato, real-time webhooks and a REST API. Every flow is documented as a standard operating procedure that stays yours, whether or not you continue with us.

Where it sits alongside a retainer

Coach Nord OS is delivery infrastructure, not demand generation. An M1–M4 retainer brings clients to you through AI search, content and outbound; Coach Nord OS is what they land in once they buy. The two are complementary rather than alternatives, and clients run both.

Your past clients are an asset, not an archive

Tier 3 includes a Database Reactivation campaign run against your alumni list at no setup fee. People who already finished a programme with you are the warmest list you will ever own, and most practices never work it twice. The terms are our standard ones and do not change inside Coach Nord OS: a 30% share of revenue we can verify you collected, attributed within 60 days of that contact’s first touch in the campaign, against contacts with at least 90 days of no prior contact. The 30% share is never waived on any tier.

One campaign runs at a time. If you already hold an M3 or M4 retainer, the reactivation campaign runs under that retainer rather than twice — performance shares never stack or duplicate, and we do not run two campaigns against overlapping contact lists.

Terms

Setup is one-off and the retainer is monthly. Provisioning runs to 7 business days on Tier 1, 14 on Tier 2 and 21 on Tier 3, starting from the point your content and access are with us. The hub, the client data and the documented workflows are yours. The €500 Brand Strategy Session credit applies to M1–M4 retainer packages only and does not apply to Coach Nord OS tiers.

Common Questions

What does Coach Nord OS replace?

It consolidates the separate subscriptions a coaching practice usually runs in parallel — course delivery, client community, scheduling, contract e-signing and checkout — into a single owned, white-labelled client hub on your own domain.

How do the automations and integrations connect?

Through Make, Zapier, Pabbly, Albato, real-time webhooks and a REST API. Enrolments, billing events and client records sync into your CRM and accounting without a manual hand-off, and the flows are documented as standard operating procedures you keep.

Where is client data hosted, and how is GDPR handled?

Client data is held on EU-based cloud infrastructure with encrypted storage and automated backups. A data processing agreement (DPA) is issued as part of onboarding.

Are there member, course, or video delivery limits on Tier 1?

Tier 1 carries no per-member or per-course pricing. Storage and video delivery run under a fair-use allowance sized for a single-coach practice; if your library or audience grows past it, we tell you before it becomes a bill, and Tier 2 raises the allowance.

What happens to client data and courses if we offboard?

You retain ownership of your member database, courses and assets. On offboarding we provide a complete data export in CSV or JSON within 7 business days.

How does the alumni reactivation work on Tier 3?

Tier 3 includes a Database Reactivation campaign against your alumni list at €0 setup, on the standard terms: a 30% share of verified collected revenue, attributed 60 days from that contact’s first touch, against contacts with 90 days of no prior contact. The 30% share is never waived.

We already have a retainer with you. Does Tier 3 mean two reactivation campaigns?

No. One campaign runs at a time. If you hold an M3 or M4 retainer and Tier 3, the campaign runs under the retainer framework, performance shares never stack or duplicate, and we do not run two campaigns against overlapping contact lists.

Does the Brand Strategy Session credit apply to Coach Nord OS?

No. The €500 Brand Strategy Session credit applies to the first invoice of an M1–M4 retainer package only. Coach Nord OS is a standalone infrastructure service and is not part of that credit.

How long does setup take?

Tier 1 provisions in 7 business days, Tier 2 in 14 and Tier 3 in 21, each starting from the point your content, branding and platform access are with us rather than from the date you sign.

Can we add a chatbot or voice receptionist?

Yes. Superbots and the 24/7 AI Voice Receptionist integrate with your portal by webhook, and are licensed separately at €250 setup plus €995/month for chat or €595/month for voice.

What happens if we stop?

The hub runs on your own domain and the client data is yours. The documented standard operating procedures for every automation stay with you whether or not the retainer continues.